How to use this time card calculator
- Choose Weekly or Biweekly to match how often you are paid.
- For each day you worked, enter the time you clocked in and the time you clocked out.
- Enter your unpaid lunch break in minutes, for example 30. Leave it empty if you did not take one.
- Add your hourly rate if you want to see your pay. Totals update as you type.
- Press Print timesheet to get a clean copy with signature lines, or save it as a PDF from the print dialog.
Should I subtract my lunch break?
Under the federal Fair Labor Standards Act, a real meal period, usually 30 minutes or longer where you are completely relieved from duty, is not work time, so it comes off your hours. Short rest breaks of about 5 to 20 minutes are generally paid work time, so do not enter those in the break column. Some states have stricter meal and rest break rules, so check your state labor department if you are unsure.
How overtime is calculated
By default, every hour over 40 in a workweek is counted as overtime and paid at 1.5 times your regular rate. In a biweekly pay period, the calculator treats each week separately, because federal overtime is based on the workweek, not the pay period. Working 30 hours one week and 50 the next gives you 10 overtime hours, not zero.
If your state or employer also uses a daily limit, open Overtime and rounding settings and enter it, for example 8 hours. Hours over the daily limit count as overtime first, and only the remaining regular hours count toward the weekly limit, so no hour is counted twice. Double-time rules are not included.
Converting minutes to decimal hours
Payroll systems usually need hours as a decimal. To convert, divide the minutes by 60. The calculator shows both formats for every day and for the total.
| Minutes | Decimal hours |
|---|---|
| 6 | 0.10 |
| 15 | 0.25 |
| 20 | 0.33 |
| 30 | 0.50 |
| 40 | 0.67 |
| 45 | 0.75 |
For example, 7 hours 45 minutes is 7.75 hours.
Common questions
Can I calculate an overnight shift?
Yes. If your clock-out time is earlier than your clock-in time, the calculator assumes you finished the next day and adds 24 hours. The row is marked "next day" so you can confirm it.
What does punch rounding do?
Some employers round each clock-in and clock-out to the nearest 5, 6 or 15 minutes. Pick the same rule your employer uses so your totals match your paycheck. Rounding is applied to each punch before hours are added up.
Is this calculator free?
Yes. There is no sign-up, and your entries never leave your device.